Prepare a Standard Operating Procedure for any job using AI

Prepare a Standard Operating Procedure for any job using AI

Hey Prompt Entrepreneur,

Let me share with you a question my mentor asked me many moons ago:

“Can someone do that task you are doing for cheaper?”

He was teaching me to value my time.

On a practical level he was explicitly telling me that my time is better spent on high-value tasks.

But to free up time to work on higher value tasks…

I needed to outsource my lower-value tasks.

This all sounded great on paper…

Until I had to actually do the outsourcing.

I’ll skip all the painful details and jump right to my biggest fustration:

Writing instructions.

Officially known as preparing a Standard Operating Procedure (SOP).

It could easily take a full 8-hours to produce a SOP.

Which in entrepreneurial hours is — too long.

Let’s see if AI can speed this up.

Over to our 🤖

“So you want to outsource your low-value tasks quickly and efficiently…

without getting bogged down with the training process.

I’ve got your back…

First you’ll need ChatGPT.

Download mobile app or go to the web version.

Then let’s start prompting”.

Copy and Paste this Prompt 📑

Prepare a standard operation procedure for a [job role]. 

Include task name, details of the task, suggested tools and how often the task must be completed

Personalise your Prompt ✍️

In the example I’ve used “social media manager”.

Just simply replace this with whatever role you need a standard operating procedure for.

Prompt Output 💬

Sure! Here's a Standard Operating Procedure (SOP) for a Social Media Manager in tabular form: | Task Name | Details of the Task | Suggested Tools | Frequency | |---------------------|-----------------------------------------------------------------|---------------------------------------------|------------------------------| | Content Creation | 1. Identify target audience and content goals. | Social media management tools (e.g., Hootsuite, Buffer) | Daily/As needed | | | 2. Create engaging and relevant content (text, images, videos). | Graphic design tools (e.g., Canva, Adobe Photoshop) | | | | 3. Align content with brand's tone, voice, and messaging. | Collaboration platforms (e.g., Google Drive, Trello) | | | | 4. Incorporate keywords, hashtags, and trending topics. | Hashtag research tools (e.g., Hashtagify, RiteTag) | | | | 5. Use a mix of original, user-generated, and curated content. | Content curation tools (e.g., Feedly, Pocket) | | | | 6. Collaborate with designers, photographers, and copywriters. | Communication tools (e.g., Slack, Microsoft Teams) | | | | 7. Proofread and edit content for clarity and accuracy. | Grammar and spelling checkers (e.g., Grammarly, Hemingway) | | | Social Listening | 1. Monitor social media platforms for brand mentions. | Social media monitoring tools (e.g., Sprout Social, Brandwatch) | Daily/Real-time monitoring | | | 2. Respond to customer queries, comments, and complaints. | Customer support tools (e.g., Zendesk, Intercom) | | | | 3. Engage with the audience by liking, sharing, and commenting. | Engagement tracking tools (e.g., Sprout Social, Hootsuite) | | | | 4. Monitor industry trends and competitor activities. | Trend analysis tools (e.g., Google Trends, BuzzSumo) | | | Performance Metrics | 1. Track social media metrics (engagement, reach, conversions). | Social media analytics tools (e.g., Google Analytics, Sprout Social) | Weekly/Monthly | | | 2. Analyze data to identify trends and areas for improvement. | Data visualization tools (e.g., Tableau, Google Data Studio) | | | | 3. Generate reports to share insights with the team or clients. | Reporting tools (e.g., Microsoft Excel, Google Sheets) | | | | 4. Adjust social media strategies based on performance analysis. | Project management tools (e.g., Asana, Trello) | | Note: The suggested tools mentioned above are popular options, but you can choose alternatives based on your preferences and requirements. It's important to customize this SOP based on your organization's specific goals, platforms used, and resources available.

Pro Prompts ⭐️

  • After ChatGPT has generated an SOP for you ask for a full job description. This will help you with hiring for this particular role by giving you a basic job spec:
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